THE JANSEN FOUNDATION
PRIVACY POLICY
(last updated 28/04/2022)
Who we are
The pages on this website (“the Website”) are published by The Jansen Foundation, a CIO (Charitable Incorporated Organisation) registered in England and Wales with company registration number 1198293, whose registered address is Little Sheephurst Farm House , Sheephurst Lane, Marden, Tonbridge , TN12 9nz.
We take the handling of any data we collect very seriously and the following explains what data we collect and how we may use it.
This policy provides you with details about:
- what personal data we collect;
- how we use your personal data;
- how we ensure your privacy is maintained
- your legal rights about your personal data.
The personal data collected
The only data about you that we may collect is the following:
- your name;
- your contact details: telephone numbers (including mobile numbers) and e-mail address;
- your location;
- your correspondence and communications with us; and
How we use your data
The Jansen Foundation will only use your information :
- to inform you off charity news;
- to verify your identity;
- for crime and fraud prevention, detection and related purposes;
- to provide CAF Bank with your details if donating funds;
- with your agreement, to contact you electronically about projects which we think may interest you and information regarding projects you have a direct interest in;
- where we have a legal right or duty to use or disclose your information (for example in relation to an investigation by a public authority or in a legal dispute).
Sharing data with third parties
The only data we share with third parties will be that of our fund donors. This information we hold will be given directly and securely to our Charity Bank., The CAF bank.
Our service providers and suppliers
In order to make certain services available to you, we may need to share your personal data with some of our service partners. These include web hosting company and accountants.
The Jansen Foundation only allows its service providers to handle your personal data when we have confirmed that they apply appropriate data protection and security controls.
Our website service provider is with Siteground (https://www.siteground.co.uk) who themselves are fully GDPR compliant and you can read more at their website regarding this as well as their privacy policy.
Any financial information obtained will be held securely with our charity bank, CAF Bank (https://secure.cafbank.org) registration number 1837656 (England and Wales). CAF Bank Limited is authorised by the Prudential Regulation Authority and regulated by the Financial Conduct Authority and the Prudential Regulation Authority (FRN 204451). Read more at their website above.
Other third parties
Aside from our service providers, The Jansen Foundation will not disclose your personal data to any third party, except as set out below. We will never sell or rent our customer data to other organisations for marketing purposes.
How long do we keep your data?
We will not retain your data for longer than necessary for the purposes set out in this Policy. Different retention periods apply for different types of data, however the longest we will normally hold any personal data is 6 years.
How we protect your data
The Jansen Foundation is committed to keeping your personal data safe and secure.
Our security measures include: –
- encryption of data;
- regular cyber security assessments of all service providers who may handle your personal data;
- regular scenario planning and crisis management exercises to ensure we are ready to respond to cyber security attacks and data security incidents;
- security controls which protect our entire IT infrastructure from external attack and unauthorised access; and
- internal policies setting out our data security approach and training for employees.
Legal basis for using your data
The Jansen Foundation collects and uses personal data because is it necessary for:
- the pursuit of our legitimate interests;
- the purposes of complying with our duties and exercising our rights under a contract for the sale of goods or services to a customer; or
- complying with our legal obligations.
In general, we only rely on consent as a legal basis for processing in relation to sending direct marketing communications to customers.
Customers have the right to withdraw consent at any time. Where consent is the only legal basis for processing, we will cease to process data after consent is withdrawn.
Cookies
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
The cookies we currently use are explained below.
viewed_cookie_policy The cookie is set by the GDPR Cookie Consent plugin and is used to store whether or not user has consented to the use of cookies. It does not store any personal data.
cookielawinfo-checkbox-necessary This cookie is set by GDPR Cookie Consent plugin. The cookies is used to store the user consent for the cookies in the category “Necessary”.
cookielawinfo-checkbox-functional The cookie is set by GDPR cookie consent to record the user consent for the cookies in the category “Functional”.
cookielawinfo-checkbox-performance This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category “Performance”.
cookielawinfo-checkbox-analytics This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category “Analytics”.
cookielawinfo-checkbox-others This cookie is set by GDPR Cookie Consent plugin. The cookie is used to store the user consent for the cookies in the category “Other.
Changing your cookie settings?
Find out how to manage cookies on popular browsers:
To find information relating to other browsers, visit the browser developer’s website.
To opt out of being tracked by Google Analytics across all websites, visit http://tools.google.com/dlpage/gaoptout.
Your rights
- Request correction of personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.
- Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).
- Object to processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.
- Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.
- Request the transfer of your personal information to another party in certain formats, if practicable.
- Request access to your personal data subject to certain exemptions that may apply
- Make a complaint to a supervisory body which in the United Kingdom is the Information Commissioner’s Office. The ICO can be contacted at: https://ico.org.uk/concerns/
If you wish to exercise any of these rights please contact us using the contact detail below.
Contact Information
If you have any questions about how The Jansen Foundation uses your personal data or if you want to exercise your rights regarding your personal data, please contact us by emailing info@thejansenfoundation.org
You have the right to lodge a complaint with the Information Commissioner’s Office. Further information, including contact details, is available at https://ico.org.uk.